Dissemination Grants
Financial support for participation in high-level conferences organised by third parties to give an oral presentation to promote the Action. Grant Applicants are Action participants.
Aims
Promote the Action, their activities and results. Developing new contact and potential future collaborations.
The maximum amount per grant is EUR 2000 for face-to-face conferences and EUR 500 for virtual conferences.
Covered costs: contribution for travelling, accommodation and subsistence expenses, registration fees and overall effort.
Procedure for Dissemination Conference Grant application:
Applicants are encouraged before starting the procedure to carefully read the rules detailed in Annotated Rules for COST Actions and the Grant Awarding user guide here.
The Applicants create an application by logging into e-cost, clicking on the Grant Applications tab and selecting “Dissemination Conference grant”.
After encoding the Grant application form by filling all the sections, the applicant will need to upload the required supporting documentation in the e-COST:
-
Dissemination conference grant application based on e-COST template.
The application form should indicate conference title, date and venue; requested budget and describe the potential outcome of the conference presentation, including targeted audience, potential for future collaborations and impact on the COST Action. - Copy of the abstract of the accepted oral presentation.
- Acceptance or Invitation letter from the conference organisers.
The application will be assessed after the collection date indicated in the open call by the Grant Awarding Coordinator and Committee on behalf of the MC and according to the following criteria related to the proposed participation:
- Connection to the Capacity Building objectives of ParAqua (see MoU) of the conference presentation
- Realistic budget planning.
- Scientific quality of the proposed presentation abstract.
- Expected outcome/chance for establishing new contacts and collaborations
- Career stage, gender balance.
Important
All the communication tools (e.g. oral presentations) granted by the Action need to acknowledge COST as the funding source by using the logos of ParAqua, EU and COST. Wrong or incomplete acknowledgement of the funding source may entail not being eligible for a refund.
Funding should be acknowledged as follows: Participation in this conference has been funded by the EU COST Action CA20125 – “Applications for zoosporic parasites in aquatic systems” through a Dissemination Grant”
Grantees will be required to write a short report of their experience to be published in the newsletter and to contribute with content (posts, pictures, short videos…) for the Action social media.
Affter the Conference
The grantee submits the required documentation in e-COST within 30 days after the end date of the activity or 15 days after the end of the Grant Period. To facilitate the administration of the grant payment, we strongly recommend to finish the activities within 30 days of the end of the Grant Period.
Supporting documentation to be uploaded in the e-COST:
-
Conference Report according COST template.
The report should clearly describe the outcome of the conference presentation, including contacts made and potential for future collaborations. - Certificate of attendance.
- Programme of the conference or book of abstract.
- Copy of the oral presentation.
- Invoices of covered costs, travel tickets, conference registration fees.
Failure in submitting the required documents within the set timeframe may cancel the Grant.
Payment of the Grant
The Grant Awarding Coordinator will verify the validity and content of the report and all the required documents. The Grant Awarding Committee will review and approve/reject the report on behalf of the MC.
If rejected, a justification is required and its content will be included in the e-notification to the grantee,
who is asked to revise and re-submit the report.
Once the report is approved and all supporting documents are submitted the Grant Holder pays the Grant.
The complete Grant Awarding System Action document is consultable on the website repository.