Short -Term Scientific Mission

STSM (Short-Term Scientific Mission) is a visit of a host organization (e.g. institution, organisation, company or research centre) located in a different country than the country of applicant’s affiliation with the aim to carry out specific work during a determined period of time.

Grant applicant(s) is Action participants with a primary affiliation to a legal entity located in a COST Full or Cooperating Member Country, a COST Near Neighbour Country or a European RTD Organisation.


Access to equipment or techniques not available in the home institution. Reach specific objectives and deliverables within the working groups and the Action MoU.

The Average cost per STSM is EUR 2500, up to a maximum of EUR 4000.

Covered costs: travelling, accommodation and subsistence expenses, implementation of the project, delivery of the report to the COST Action MC and overall effort.

STSM Topics proposed by Action Members

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Procedure for STSM application

Applicants are encouraged, before starting the procedure, to carefully read the rules detailed in Annotated Rules for COST Actions and the Grant Awarding user guide here.

The Applicants create an application by logging into e-cost, clicking on the Grant Applications tab and selecting “Short-Term Scientific Mission grant”.

After encoding the Grant application form by filling all the sections, the applicant will need to upload the required supporting documentation in the e-COST:

The application will be assessed after the collection date indicated in the open call by the Grant Awarding Coordinator and Committee on behalf of the MC and according to the following criteria related to the proposed project: 

After the evaluation, the applicant will be formally notified of the outcome of their STSM application by the Grant Awarding Coordinator.


All the communication tools (e.g. publications) granted by the Action need to acknowledge COST as the funding source by using the logos of ParAqua, EU and COST. Wrong or incomplete acknowledgement of the funding source may entail not eligibility for a refund.

Funding should be acknowledged as follows: Participation in this conference has been funded by the EU COST Action CA20125 – “Applications for zoosporic parasites in aquatic systems” through an STSM Grant.

Grantees will be required to write a short report of their experience to be published in the newsletter and to contribute with content (posts, pictures, short videos…) for the Action social media.

Affter the STSM

The grantee submits the required documentation in e-COST within 30 days after the end date of the activity or 15 days after the end of the Grant Period. To facilitate the administration of the grant payment, we strongly recommend finishing the activities within 30 days of the end of the Grant Period.

Supporting documentation to be uploaded in the e-COST:

Failure in submitting the required documents within the set timeframe may cancel the Grant.

Payment of the Grant

The Grant Awarding Coordinator will verify the validity and content of the report and coordinate the approval or rejection of the report.

If rejected, a justification is required and its content will be included in the e-notification to the grantee, who is asked to revise and re-submit the report.

Once the report is approved and all supporting documents are submitted the Grant Holder pays the Grant.

STSMs grantees may request up to 50% pre-payment of the approved grant.

The complete Grant Awarding System Action document and open call are consultable on the website repository.

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